Entry Point:

Inventory landing page, 

or from the main navigation menu under Inventory > Stock Management.




You can view available and unavailable quantities, and apply change of status to specific serialized items or to accessories on hand at the store.


To manage status of items, the procedure is:

    • Select the Stock Management utility.
    • Use the Stock Management filter to search for the item by selecting search source or item category or free text and then click Apply Filter.
    • The search results display. User clicks the SKU link of the relevant item. 
    • The Quantity panel displays, presenting stock levels and actions for serial number auditing and management. Depending on the type of item selected – serialized or non-serialized – a different layout of the quantity panel will be displayed.
    • The serialized items status can be set to Available, Damaged, Returned or Available for Loan. The non-serial items status can be either available or not available.
    • If the user selects to Adjust Out a serialized item, the Adjustment Out screen will display, auto populated with the serialized item to be adjusted out.
    • The Stock Adjustment screen is auto populated with the serial items selected in the Stock Management screen.


Stock Management landing pageStock Management search filters


Select Inventory On Hand (selected by default).

Select the category/subcategory, and then clicks Apply Filter.


Stock Management filter – select category

Stock Management filter – select category


Screen Data Elements

Elements

Type

Action

Search In

Select from list

Select between:

  • Inventory On Hand
  • Active Items
  • Inactive Items
  • System / Services
  • All Items
  • Out of Stock
  • POS Entry Allowed

Category

Select from list

Select category and continue

Text

Alphanumeric 

Type text to search by

10 Results

Select from list

Select between 10 or 25 results

Apply Filter

Button 

Apply the search criteria


The search results display. Click the SKU link of the relevant item. 

The Quantity panel displays, presenting stock levels and actions auditing and management.

Depending on the type of item selected – serialized or non-serialized – a different layout of the quantity panel will be displayed.


Stock Management – search results

Stock Management – search results



Screen Data Elements

Elements

Type

Action

Filter

Icon 

Filter by inventory source, for example, Inventory On hand, and filter by Category or text

Search

Icon

Search by Item ID or Description

Item ID

Link

Link to Item page in Inventory catalog where serial numbers are displays and user can Adjust Out or change item status

Description

Read only

Item description

Available

Numeric 

Quantity available for sale at the store

Not available

Numeric 

Quantity not available for sale

Reserved

Link

Quantity reserved 

Main/Sub Category

Alpha

Main and Sub category

View Low Stock Report

Link

Link to Low stock management screen

User clicks an item SKU in the Stock Management search results to open the quantity panel.


Stock Management – Quantity panel – serialized item

Stock Management – Quantity panel – serialized item


Screen Data Elements – Serialized item – quantity panel 

Elements

Type

Action

Item code and description

Read only

Item code and description

Quantity Available for Sale

Read only

Reflects current number of items available for sale

Quantity Not Available for Sale

Read only

Reflects current number of items Not available for sale

Serial Number Filter

Type-in box

Search for a specific serial number

Select from list

Select from list

Sort by status

Serial number

Read only 

Serial numbers on-hand

Copy-paste 

icon

Copy the SN to clipboard

Status

Read-only

Status of the SN

Action

Read-only

Actions that can be performed on each SN

Change Status

Select from list

Select the SN status: Available. Damaged, Returned, Available for Loan 

Adj Out

Link 

Opens the Adjustment Out Screen auto populated with the selected SN ready to Adjust Out


You can change the item status in the Action menu of serialized item quantity panel.


Stock Management – Quantity panel – serialized item- change status 

Stock Management – Quantity panel – change status


Screen Data Elements

Elements

Type

Action

Serial Number

Read only

The item serial number

Current Status

Read only

The status of the serialized item

Available

Option  

Select to change the status to Available

Damaged

Option  

Select to change the status to Damaged

Returned

Option  

Select to change the status to Returned

Available for Loan

Option  

Select to change the status to Available for Loan


You can search for a specific item in the Stock Management quantity panel.


Stock Management - Serial item- search by item status

 Stock Management - Serial item- search by item status


Screen Data Elements

Elements

Type

Action

SKU and Description of the item

Read only 

SKU and Description of the item

Quantity Available for Sale

Read only

Quantity Available for Sale

Quantity Not available for Sale

Read only

Quantity Not available for Sale

Serial Number Filter / Search

Search box

Enter the serial number and then click the search icon

Status

Select from list

Select between:

  • Available
  • Damaged
  • Returned
  • Available for Loan

Serial No.

Link 

Link to SN History Search

Copy

Icon 

Copy the serial number to paste it elsewhere

Status

Read only

Status of the SN

Action – Change Status

Link

See following screenshot

Action – Adj Out

Link

Link to Stock Adjustment screen (auto populated with the selected SN) 


The Stock Management quantity panel for non-serial items displays the quantity available and unavailable, and provides the option to change status of a quantity of items, then save.


Quantity panel – Non-Serialized

Stock Management - Non-Serialized item


Screen Data Elements – non serial items

Elements

Type

Action

Non Serialized item

Read-only

Header 

Item code and description

Read only

Full item code and description

Quantity Available for Sale

Read only

Reflects current number of items available for sale

Quantity Not Available for Sale

Read only

Reflects current number of items Not available for sale

Change status of

box

Type the quantity of items that need changing status

Items To

Select from list

Select status of the quantity

Apply

button

Save the changes



Stock Adjustment out - auto populated with serial numbers

Stock Adjustment auto populated with serial numbers


Stock Adjustment Screen Data Elements

Elements

Type

Action

SKU or Serial Number

Enter 

not relevant if adjusted out from Stock Management screen

Quantity checkbox

Select 

not relevant if adjusted out from Stock Management screen

Available Qty

Select 

not relevant if adjusted out from Stock Management screen

Add Item

Button 

not relevant if adjusted out from Stock Management screen

SKU

Read only

Item ID

Description

Read only

Item description

Serial number

Read only

Item Serial Number

Status 

Read only

Item status

Available Qty

Read only

Available quantity

Not Available Qty

Read only

Non available quantity

Bin

Icon 

Remove the item from the stock adjustment list

Summary

Read only

Quantity summary

Note

Alphanumeric 

Type a note

Cancel Adjustment

Button 

Cancel the full list of stock adjustment

Select Reason Code

Select from list

Select the reason code for the stock adjustment

Adjust Out

Button 

Adjust out the full list