The Create PO screen can be opened from the home page > Inventory > Purchase Order > New Order 

Or from the menu > Inventory > Stock Purchase order > Create new order



Create PO 

- Purchase Order landing page

Click the New Order link in the Purchase Order screen. The New PO screen displays. Select the vendor/Supplier, enter the vendor invoice number if available (optional), and the rest of the fields are auto populated. Then click Save.


Create PO screen

MT-POS Create PO screen


Screen Data Elements - 

The billing and shipping sections are auto populated

Elements

Type

Action

PO No.

Alphanumeric

Enter PO reference, auto populated when not entered.

PO Date

Date

PO Date – select from calendar if required

Vendor/Supplier

box

Type the first 3 letters of the supplier’s name (in MT-POS, this is the distribution center or vendor), and then select the supplier

Terms

Select from list

Select the Payment Terms 

Vendor Order

Alphanumeric

Type the Vendor Sales Order Number, if available 

Vendor Invoice

Alphanumeric

Vendor Invoice Number, if available 

Bill to Store

text

Store name

Bill to Address

Text

Store billing Address

Email

Text

Store Email

Phone

Numeric

Store Phone

Ship to Store

Numeric

Store name

Ship to Address

Text

Store shipping Address

Phone

Numeric

Store Phone

Ship By

Select from list

Select shipping method

Save

button

Click to save and continue


Scan an item or enter the SKU manually. Enter the quantity and the price per item (optional), and then click Add Item. 

Both serialized and non-serialized products can be entered in the same purchase order. When done, Click Finish.


MT-POS – PO screen 

mPOS – PO screen


You can add items to the order by using the catalog. Access to the Add Items to Order screen is from the PO screen, list icon (near the Item ID box).


Add items to order

PO Add items to order screen


Screen Data Elements

Elements

Type

Action

Source

Select from list

Select the source for the product filter, for example, Master Catalog or Suggested Items

SKU or Description

Box 

Type partial SKU or partial description

Category

Select from list

You can select the main category as well as subcategory 1,2,3

Show items from all suppliers

Checkbox 

Check-mark so display items from all suppliers (not only the selected supplier in PO)

Apply Filter

Button 

Filters the search according to selected criteria

Matching product

List 

List of matching search results

Product (description)

Link 

Link to the catalog definition page

Item ID number

Read-only

number

Quantity In Stock

Read-only

Quantity on hand at the store

Cost Per Item

Box 

Enter the cost price per item

Quantity To Add

+/- icons

Type the quantity or click the +/- icons

Add

Button 

Click to add the product to the PO

Return to Order

Button 

Return to the PO


Items added to PO


In the Finish panel, select between Save and Continue Later, Submit for Approval, Approve the PO now, or Approve and Receive now. Once the option is selected, click Finish.


PO – Finish panel

PO finish panel


Screen Data Elements

Elements

Type

Action


Show Less/Show More

Link

Click to hide/unhide some of the information


Document No

Read-only

MicroTelecom Internal Reference number of the PO


PO Date

Date

PO Date – select from calendar if required


Vendor/Supplier

Box 

Type the first 3 letters of the supplier’s name and then select the supplier (in MT-POS, this is the distribution center or vendor)


Terms

Select from list

Select the Payment Terms


Vendor Order

Alphanumeric

Type the Vendor Sales Order Number


Vendor Invoice

Alphanumeric

Vendor Invoice Number


User Information

Created By

Read-only

User ID who created the PO


Approved By

Read-only

User who approved the PO


Created ON

Read-only

Date and time PO was created


Billing and Shipping

Bill to Store

text

Store name


Bill to Address

Text

Store billing Address


Email

Text

Store Email


Phone

Numeric

Store Phone


Ship to Store

Numeric

Store name


Ship to Address

Text

Store shipping Address


Phone

Numeric

Store Phone


Ship By

Select from list

Select shipping method


Item ID

Box 

Enter the Item ID (SKU)


Menu

Icon

Click to open the catalog to search for and select the product


Quantity 

Box  

Enter the quantity


Price

Money

Enter the price per item


Add Item

button

Click to add the item to the PO


Item ID

Read-only

Product SKU


Item Description

Read-only

Product description


Price

Read-only

Product cost


Quantity Ordered

Read-only

Quantity ordered


Quantity Received

Read-only

Quantity received


Action

Menu  

Click the menu icon to open the menu


Remove

Menu option

Remove the product from the PO


Modify

Menu option

Modify item description, price, and quantity 


VOID

Button 

Void the PO


Finish

Button 

Go to the Finish panel


Finish panel 

Print Note

Alphanumeric 

Type a note to be printed with the PO


House Note

Alphanumeric

Type a house note (not printed)


Save and continue editing this purchase order later

Button 

Save; continue editing this purchase order later


Purchase order looks good, submit it for approval

Button 

Submit the PO for approval


Approve this purchase order now, it will be received later

Button 

Approve this purchase order now


Approve and receive this purchase order now

Button 

Approve and receive this purchase order now


Print

Button 

Print the PO (on iPad download a PDF file)


Finish

Button 

Finish the process